Do you have the required registrations?
Please allow sufficient time for a new SAM registration to be processed and active. New SAM registrations can take up to two weeks to become active. Sometimes SAM registrations can take longer if the registration information provided in SAM is incomplete or accurate.
NOTE: Once your new SAM registration is active, it takes up to two business days for NSF to receive and process your SAM information. New organizations cannot register with NSF until the organization’s active SAM registration information is processed by NSF.
The SAM registration information must be validated with outside parties before the registration can be activated. If the registration fails the Internal Revenue Service Taxpayer Identification Number (TIN) validation or Commercial and Government Entity (CAGE) validation with the Department of Defense’s Defense Logistics Agency, the SAM registration could take significantly longer to become active.
When entering the organization’s TIN in SAM, ensure that the organization name matches the taxpayer name associated with your TIN. A mismatch of information can result in significant SAM registration activation delays.
For SBIR applicants with subawardees and for all STTR applicants, the subawardee should be registered in SAM. If the sub awardee organization is NOT registered in SAM, the principal investigator (PI) or a representative at the subawardee organization can call the Research.gov or FastLane Help Desk and NSF will manually register them as an institution in the NSF system to facilitate timely proposal submission.
You need to register with the SBIR Company Registry (operated by the Small Business Administration). Post-registration, you’ll receive a Business Concern Control ID (SBC ID), which you’ll need to include in your FastLane application.
Organizations new to NSF must register via the account management system in Research.gov.
For additional information and step-by-step instructions, please see the “Register a New Organization” video tutorial and Account Management Guide section. If the video tutorial does not open, please try viewing it using another browser.
NSF recommends that the Principal Investigator (PI) also register as an “Authorized Organizational Representative – AOR” for the organization. The PI creates and uploads all proposal components to FastLane, and the AOR formally submits the proposal to NSF. Only PIs with AOR privileges can submit the proposal. The AOR role is NEVER assigned to any person by default.
You can request the AOR role via the “Add a New Role” page in Research.gov. Here’s how:
- Sign in to Research.gov and select the “My Profile” link located at the top right of the screen.
- To add the AOR role, select the “Add Organizational Role” button and choose the AOR role. Complete the role request wizard four-step process. Please see the Account Management Guide “Add a New Role” section for additional information and step-by-step instructions with associated screenshots.
Register a New Organization
Organizations must be registered with the National Science Foundation (NSF) to submit proposals using NSF’s systems. Before a new organization can register with NSF, it must first be registered in the System for Award Management (SAM - https://www.sam.gov Note that completion of the SAM registration process may take up to one month.
Please Note: Effective February 28, 2022, NSF will transition from DUNS numbers to the new System for Award Management (SAM) Unique Entity Identifier (UEI) in its systems. See the NSF Advisory Page for more details. However, a DUNS number is still required to register in SAM.gov and to receive a SAM.gov-issued UEI until April 4, 2022.
Follow the step-by-step process below to register a new organization in Research.gov.
How do I register a new organization with NSF?
- Open Research.gov
- Click “Sign In” located at the top right of the screen.
- Enter your NSF ID and password and click “Sign In.”
- Click “My Profile” located at the top right of the screen.
- Click “Add New Role” from the left navigation bar.
- Click “Add Organizational Role” located in the “Add and Manage Organizations” box.
- Note: If an organization is new to NSF, you must start the process by setting yourself up as the Administrator for the new organization. You must have an NSF account to start this process. The system will automatically detect that the organization is new and will walk you through setting up the organization and Administrator role.
- If your organization is not already registered with NSF, a message will display to confirm that the organization is not found in NSF systems and you will be able to register the organization and become the first Administrator.
- Enter your organization is not already registered with NSF, a message will display to confirm that the organization is not found in NSF systems and you will be able to register the organization and become the first Administrator
Helpful Tip: If a new organization is registered with NSF without an Administrator, the first user to request a role will become the organization’s first Administrator.
- Enter your contact information for the Administrator role, add your organization’s information, and then click “Next.” (Figure 3)
- Notice the “Administrator” role is pre-selected. Click “Next.” (Figure 4)
- Review your organization’s information for accuracy and click “Submit.” (Figure 5)
- The request to register your organization with NSF will be forwarded via email to your organization’s SAM points of contact for their information only. The SAM points of contact will not need to approve the request. (Figure 6)
Helpful Tip: Once an organization is registered with NSF, any updates to organizational information must be made by an organizational Administrator in the FastLane Research Administration module.
It is recommended that the Principal Investigator also register as an “Authorized Organizational Representative – AOR” for the organization. The PI creates and uploads all proposal components to FastLane and the AOR formally submits the proposal to NSF. Only PIs with AOR privileges can submit the proposal. Failing to register as an AOR is not a valid excuse for missing the solicitation deadline.