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Revising a budget

To successfully submit a revised budget request to NSF, both a project’s PI and sponsored research officer must send in the revision.

All revised budget requests must include a Revised Budget Justification, which you can upload or enter using the Budget Impact Statement module (step #10 in the instructions that follow).

How to prepare a revised budget

  1. On the FastLane website, click the Proposals, Awards, & Status link (left-hand side of the page).
  2. Enter your login information into the PI/Co-PI Login field and log in.
  3. Click the Proposal Functions link.
  4. Click the Revised Submitted Proposal Budget link.
  5. Highlight your proposal and click the View button.
  6. You’ll be taken to the Principal Investigator (PI)/Co-Principal Investigator (Co-PI) Proposal Revised Budget page. Click the radio button next to Edit the Budget and then click OK.
  7. Year One will appear under the Year column next to the organization name. To edit the budget for year one, click Funds.
  8. The year one budget will display onscreen, and you’ll be able to make any changes you need to. Once you’ve made your changes, click Calculate and Save.
  9. Repeat steps seven and eight to revise additional years’ budgets, if needed.
  10. Now you need to upload your new or revised Budget Justification. From the main Project Budget page, upload your entire revised budget justification (including supporting documentation) using the Budget Impact Statement module.

At this point, you still haven’t submitted your budget to NSF. Please read the instructions on “How to submit a revised budget” to learn how to complete the process.

How to submit a revised budget

Please note that the SRO (and no one else) must submit the revised budget.

  1. Return to the Principal Investigator (PI)/Co-Principal Investigator (Co-PI) Proposal Revised Budget page and select the radio button next to Forward Budget Revision to Sponsored Research Office (SRO). Click OK.
  2. Click Forward.
  3. Return to the [FastLane homepage]((https://www.fastlane.nsf.gov) and click on the Research Administration link.
  4. Enter your login information into the Research Administration field and log in.
  5. Click Forwarded/Submitted Revised budget.
  6. Highlight the budget under the Forwarded Revised Budgets box and click Submit.

How to add a subaward budget to the revised budget

  1. Return to the Project Budget screen and click Add Another Organization.
  2. In the blank field, type the first few characters of the subaward organization’s name. Set the radio button to Contains and select Search by Name. If you know the new organization’s DUNS number, you may also search by DUNS.
  3. The next screen will display your search results. Select the organization’s name and click Select.
  4. On the next screen, select your subawardee PI by highlighting their name and clicking Select Subcontract PI. If the name of the person you’d like to designate as the subaward PI isn’t in your list, follow the directions under How to add an individual as a Senior Personnel (which appears later on this page).
  5. Click OK.
  6. The subaward organization’s name will now appear on the Project Budget screen under your organization’s name. To edit the subaward organization’s budget, refer to How to Prepare a Revised Budget.

How to change the budget’s subaward PI

  1. Return to the Principal Investigator (PI)/Co-Principal Investigator (Co-PI) Proposal Revised Budget page and select the Edit the Budget radio button. Click OK.
  2. Highlight the organization that needs the subaward PI changed and click Change SubContract PI.
  3. On the next screen, select your subaward PI by highlighting their name and clicking Select Subcontract PI. If the name of the person you’d like to designate as the subaward PI isn’t in your list, follow the directions under How to add an individual as a Senior Personnel.

How to add an individual as senior personnel

  1. Return to the Principal Investigator (PI)/Co-Principal Investigator (Co-PI) Proposal Revised Budget screen.
  2. Select the radio button next to Add/Delete Senior Personnel.
  3. Enter the person’s name and select Add Non Co-PI Senior Person to Proposal. Repeat if necessary.